Draft of June 2019 Board Meeting Minutes

First Congregational Church of Norman, UCC

Meeting of Board

June 3, 2019

 

The Board held a telephone conference call at 7:00 p.m.

 

In attendance: Steve Davis, President; David Wheeler, Pastor; Mary Carter, Treasurer, Louise Whitaker, Secretary

 

Finance:

 

Total Income for May 2019:                                 $3,351

Less Benevolent Fund Donations                         ($    101)

Total available for operating expenses             $3,250

 

Average Monthly Expenses                                   ($4,383)

 

Short                                                                               ($1,133)

 

Although income is lower than budgeted amount, $2,000 was budgeted for speaker fees which will not be spent.

 

Benevolent fund: $197 currently in the fund. Homeland $20.00 gift cards will be available for Social Justice committee to disburse.

 

Six month giving statements: – Mary will have them available for pickup, for 2-3 weeks. The statements will reflect giving for an 8-month period. Even though our fiscal year is October – September, it may be less confusing to provide statements of giving based on the calendar year.

 

David asked Mary to investigate the possibility of setting up ACH, so members can have deposits made directly to the church checking account on a regular basis.

 

Growth:

David brought up the idea that we may need to look at a more structured approach to attracting and retaining new members, and promoting stewardship. This could mean providing more than one educational opportunity after service, and a stewardship campaign. We need to find ways to not only get new members, but find ways to help them “stick”.

 

Targeted advertising. Norman is experiencing an .8% growth, which translates to about 1,000 to 1,200 new households. Postcards can be sent to a target group for .89 cents per household. While this is not currently budgeted, we need to find a way, if at all possible, to do this because summer is the busiest time for families to relocate.

 

Education:

Mary and Chris will continue the current Old Testament study beginning in September. We will also plan on starting a second education opportunity.

 

This summer we need some structured “classes” that don’t have to necessarily be religious. We could look at social justice issues, or just fun ideas to keep members engaged.

 

Outreach:

Website:

We are beginning the process of reviewing the current website to ensure the information is current, then make plans to keep the site updated.

 

Vacation Bible School:

Rhonda Ramos is working with Memorial Presbyterian to coordinate our involvement with Vacation Bible School. It will be held July 15-18, 6:00 pm – 8:00 pm.

 

 

Social Action:

The evening of July 11 we have volunteered to help the Regional Food Bank in Oklahoma City, We need at least 8 people. Steve and Eddie are coordinating the event.

 

Louise will contact Food and Shelter for Friends to see if there are opportunities to help them.